NOTICE OF DATE OF ANNUAL MEETING AND ELECTION OF DIRECTORS OF VILLA PORTOFINO WEST POA, INC AND PROCEDURE FOR QUALIFYING FOR BOARD

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TO ALL MEMBERS

On Thursday, November 14th, 2019, at 7:00 PM., at The Villa Portofino West Office, 2163 NE 7th Street, Homestead, Florida, 33033, the Annual Meeting of the Association will be held for the purpose of electing directors, and such other business as may lawfully be conducted (hereinafter referred to as the “Annual Meeting”). Pursuant to the Association’s governing documents and a vote held by the Board of Directors at a duly noticed Board Meeting on October 13th, 2016, the Association’s Board of Directors shall consist of five (5) Directors with each Director having a one-year term.

The purpose of this notice is to advise you of the date, time and place of the Annual Meeting and Election and to inform you of the process for qualifying for the board.

NOTE: SIGN-IN SHALL COMMENCE AT 6:00 P.M (At 7:00 PM we will close the sign in and start the meeting).

The election of the Association’s Board of Directors shall take place at the Annual Meeting. Immediately following the Annual Meeting, an organizational meeting of the newly-elected Board of Directors (“Board”) shall be convened. The agendas for these meetings are set forth below.

A. MEETING CALL TO ORDER BY THE PRESIDENT

B. PROPOSED 2020 BUDGET MEETING

  1. Call to order by President.

  2. Proof of Notice of Budget Meeting.

  3. Determination of a quorum of the board of directors.

  4. Discussion, consideration, and vote to adopt the Proposed 2020 Budget.

  5. Adjournment.

C. ELECTION MEETING:

  1. Call to order by President.

  2. Proof of Notice of Election Meeting.

  3. Determination of a Quorum of the Board of Directors (not required for election Meeting).

  4. General discussion and explanation of election procedures.

  5. Request for nominations from the floor for candidates for the Board of Directors.

  6. Closing nominations.

  7. Presentations/speeches from candidates (limited to two minutes per candidate.)

  8. Appointment of impartial Inspectors Committee who shall conduct counting of ballots and/or proxies.

    i. Verify properly completed ballots and/or proxies.

    ii. Count votes in the presence of the membership.

    iii. The determination that an appropriate percentage of eligible voters have cast

    ballots in order to hold a valid election.

    iv. Announcement of Directors elected to the board.

D. ORGANIZATIONAL MEETING OF THE NEWLY ELECTED BOARD:

  1. Call to order.

  2. Establishment of Quorum of Directors.

  3. Election of Officers.

  4. Election of members of the Violation Committee.

  5. Adjournment