BOARD OF DIRECTORS MEETING MINUTES

BOARD OF DIRECTORS MEETING MINUTES
01/19/2018

A. Call to order: The meeting of the Board of Directors was called to order by Sinthia Pujols,President,at 7:05 pm at the Villa Portofino West Pool Area.

B. Establishment of a Quorum of Directors: There were present at the meeting: 

A quorum was established. All the Directors were present. Sinthia Pujols, Raoul Amstelveen, Gilfredo Alfonso,Valerie Isaac and Bathzy Pineda. Cristina Olson, CAM, of Affinity Management Services. Owner of All American Security Services. Jose Gallo-current CPA conducting full forensic financial audit of the association.

C. Approval of Previous Meeting Minutes: A motion was made by Sinthia Pujols, seconded by Gilfredo Alfonso adopting the Minutes of the 2017 Annual and Proposed 2018 Budget meeting of November 9th, 2017.

D. Manager/Officer Report: K. Olson gave manager report as well as the board of directors gave report on projects that were completed in the last year. See the attached list from the board of Directors.

E. Financial Report Update: Jose Gallo provided update to his findings thus far for the forensic financial audit. He advised to the community once the audit was completed he would send a report to the community and the association members.

F. Update on Complete Projects: Board of Directors gave a report of completed projects,please see page attached.

G. Update on Future Projects. Additional discussion and update:Board of Directors gave a report on future projects,please see page attached.

H. Security Concerns: Both Board and Security Company gave update on violations and advised homeowners to review and follow the rules. Security Company also advised they are watching the walls for those who have been trying to jump them and have added sensors so they are advised when it occurs in on another end of the property.

I. Resident Concerns and Comments on Agenda Items. Residents ask for follow up on items from the financial audit, sidewalk repair and sprinklers not working.

J. Adjournment. At 9:15 pm a motion was made by Sinthia Pujols to adjourn the meeting, Raoul Amstelveen seconded. Motion approved unanimously.

An open forum was held after for residents to speak to the board on other concerns/questions not relating to the agenda

Valerie Isaac, Secretary
06/28/2018

 

Annual Report from Villa Portofino West
11/2016 -11/2017

The Board d Directors of Vila Portofino West HOA elected on November 2, 2016, puts a effort to make this community a better place to live.Therefore, they have been developing a series of projects through this year. The projects were divided in 3 types: projects completed,    In progress, and future projects.

Completed Projects
-Lower the monthly association fees from $155 to $140.
-Changed Gate System: Call box. transponder reader, and  installed gate arms with lights.
-New Security Camera System (the old one does not worked property).
-Complete restructuration of the pool area. pool system. bathroom, surrounding areas, etc.
-First time drainages cleaned.
-First time trees trimmed.
-24hours security services. (Instead 16 hours security services).
-Lighting the community first and second stage.
-Fixed the irrigation system [Sprinkler. after many years  without working.
-Repaired all sidewalks broken or damaged.
-First Christmas Party for our children.
-Developed Villa Pcrtofino West Website.
-Killed weeds of 211 units and sidewalks.
-Pressure Cleaning to 211 Unit
-Pressure Cleaning lo Sidewalk and Curbs
-Christmas decorations and Christmas party for our kids
-New Fence taller in front of the community 

Projects in progress
-Putting Cameras on the streets 2nd stage.
-lighting the community last stage.
-Forensics Audit

Future projects
-Paver repair (in order to avoid liability in the community). we will start with the worse part, and finish with the less damaged.
-Extend the fence damaged by Hurricane Irma on the back side of the community, (we have received reports from the security guards about people passing to our side after midnight, which means a risk for our residents).
-Replace all grass damaged by hunicane Irma.
-Clean drainage to be prepared for next hurricane season.
-Prune trees.
-Replace pool area fence
This board has1hebestintentions to continue working hard for the common benefit of owners and residents, but we need the collaboration of all of you, to be able to achieve the objectives.

Sincerely.
VPW Board of Directors